FLEX from Astute Technology is the new complete visitor and security pass management system. FLEX offers a secure suite of configurable tools to assist reception and security teams, effectively managing busy sites, reducing queues, and increasing productivity.
Configure and deploy on intranets or SaaS solution configurations. Flex is designed and built with powerful security and audit controls from the bottom up. Administrators can create multiple system users, allowing colleagues to access FLEX services, increasing productivity.
Customers can easily configure custom entity data capture tabs to record sensitive or personal information for entities.
Assets can be linked to entities, colleagues, or visitors. Visitors and colleagues can easily be linked to vehicles and electronic smart devices during a visit.
Administrators can create workflows to manage site inductions and other on-site bulletins swiftly and easily. Use workflows to manage processes such as visitor background checks, streamlining processes by sharing workloads with colleagues to maximise efficiency.
Connect and manage pass issuing peripherals, cameras, document scanners, and temporary or permanent pass printers.
Automated and secure kiosk function with Fast Host. Offer 24/7 unattended operations, including: Secure document scanning and verification checks, image verification process. RFID pass issue and replace, physical access control PIN updates, temporary RFID pass production.
Report and audit system and user functions with total accuracy and ease.
Fasthost is a kiosk system designed to work with FLEX offering many functions and services to assist reception and security teams.
Visitors arrive and complete a few simple steps which will notify their host and print a day pass for entry.
Fasthost can also be configured to provide your site with an automated staff pass issue and re-issue terminal available 24 hours a day.
Individuals can print a new pass if they have passed validation along with re-print their existing pass, change their PIN or update their record details which provides a convenient cost saving solution to ID pass management and site access.
The kiosk utilises the Astute Technology Gecko range of kiosks which can be wall mounted or floor standing. They are invaluable for all businesses from SMB, SME, and Large Enterprise.
Astute Technology FLEX and FastHost systems
**FLEX Website**
The FLEX website is designed to be both flexible and secure. It is built on the latest Angular framework, which provides a mature, high-performance, scalable, and secure platform supported by Google.
**Accessibility:**
The website offers assistance with data capture for individuals who may require support. It also provides easy and secure access to intranet booking systems, allowing users to flexibly and securely schedule site access and identity management. Additionally, language packs can be configured for systems and sites.
**Configurability:**
Custom workflows can be created to manage health and safety, custom data capture forms can be configured, and data fields can be configured for validation.
**Design and Production:**
Unique badges can be created for production by card or paper printers. Import/export badge designs can also be saved to save time.
**Data Management:**
The website can manage multi-tenanted buildings and securely capture and manage individual tenant data.
**Data Management and Integration**
– **Import and Export Data:** Streamline data management by facilitating efficient import and export processes.
– **Heat Map Generation:** Utilise advanced heat map generation capabilities to accurately visualise occupancy patterns, optimising location utilisation.
– **Compliance Management:** Implement robust compliance mechanisms to ensure adherence to GDPR regulations and data retention requirements.
**Integration and API Programmability**
– **RESTful API Programmability:** Enhance integration capabilities by providing a RESTful API programmability interface, enabling seamless integration with upstream and downstream applications. This integration streamlines data entry processes and reduces redundancy.
**Kiosk Management**
– **FastHost Kiosk Services Management:** Streamline kiosk operations by providing comprehensive management and control solutions. This enables maximum personal identity verification and the redeployment of reception teams from desks to assist site visitors.
**Security Measures**
– **Security-Oriented Development:** Prioritise security throughout the development process, ensuring rapid and hassle-free secure deployments with reduced attack vectors. Implement robust encryption protocols for data at rest and secure transport policies. Externally tested and vulnerability-checked systems are maintained to enhance security.
**Product Updates**
– **Secure Software and Feature Updates:** Regularly receive secure and tested software and feature updates to enhance the functionality and performance of the system.
Login Screen
Visitor management
Configure, control and deliver safe site ingress and egress for daily and frequent visitors.
Permanent Pass management
Configure, control and manage permanent site security ID passes.
Data retention controls
Configure and control system data retention periods.
Accessibility support
Accessibility tools and support ensuring the same experience for all system users.
Language support
Configure and control different operating languages across different sites.
Web deployment
Locally hosted, secure browser-based access.
MFA
Secure MFA authentication.
Host visitor booking
Access for site hosts to book site visitors using web browser login.
Dashboard Screen
Vehicle management
Manage multiple vehicles, assign vehicles to entities (staff or site visitors) and print badges.
Fire muster/first aid track
Track visitor ingress and egress totals for your building Trigger notifications of reduced First Aid or Fire Marshall staff. (requires external connections).
Alias/personas
Create multiple profiles for a single person to handle gender reassignment or aliases with the ability to create a single live record masking other profile.
External email
Send visitor invitations and welcome packs via booking system, increasing visitor readiness upon site arrival.
Microservices
Microservices include a RESTful API Open source Python server for image verification and comparison.
Backend
All backend services reside behind a Microsoft Yarp reverse proxy server. This provides a single SSL/TLS encrypted, secure communication channel between the client and backend, minimising the attack surface and maximising security.
Entity Capture Form Screen
Data Validation
Configure and control data field settings to accept required data formats for nominated data fields.
• VRN
• Telephone
• Email
• Document references
Badge designer
Design and create high-definition designs for Identity badges for permanent or temporary passes for entities such as people or visitors.
Includes all system data fields for badge printing.
External systems
Configure and control 3rd party systems to control AACS and other physical controls.
• Gallagher AACS
• Identiv AACS
• Diester key controls
Audit
Powerful audit functions at Windows level. All FLEX system functions create a fully traceable create, read, update and delete.
Hardened Systems
Reduced attack surfaces for critical devices and encrypted data for integrity and security.
Kiosk self service enrolment
(functionality for both Visitor and Staff)
Trigger QR code from FLEX to allow self service check-in with customisable multiple levels of audit and security checks.
Official ID verification
Staff pass management:
- Pin code updates
- Photograph updates
- New AACS Pass rollout
- GovCheck API
Workflows
Create triggers and events which can be processed by authenticated users into work queues.
Work queue notification and authorisation (such as clearance vetting checks/check in events, meeting creation events).
Users can request additional access profiles which can be managed by a workflow, increasing operational effectiveness for security and reception teams.
RESTful API
Create connections to upstream or downstream system for faster entity record updates.
Inductions/Permits
Create custom inductions with videos and custom data entry forms for both self service FastHost kiosk and/or FLEX website for all types of people (Staff and/or visitors).
Vehicle management
Manage multiple vehicles, assign vehicles to entities (staff or site visitors) and print badges.
Fire muster/first aid track
Track visitor ingress and egress totals for your building Trigger notifications of reduced First Aid or Fire Marshall staff. (requires external connections).
Alias/personas
Create multiple profiles for a single person to handle gender reassignment or aliases with the ability to create a single live record masking other profile.
External email
Send visitor invitations and welcome packs via booking system, increasing visitor readiness upon site arrival.
Microservices
Microservices include a RESTful API Open source Python server for image verification and comparison.
Backend
All backend services reside behind a Microsoft Yarp reverse proxy server. This provides a single SSL/TLS encrypted, secure communication channel between the client and backend, minimising the attack surface and maximising security.
AVM
AVM is a windows-based application deployed on a MS Windows domain.
Register and issue badges for visitors, staff and contractors in seconds Create and design badges Eliminate paper forms and storage Scanning of identification Fast and secure barcode scanning for visit termination Pre-registration minimizing visitor wait time tracking of staff Multiple site support, easily switch between sites Intranet booking of meetings Real-time muster NPSA CAPPS approved (archived).
”The kiosk re-issued over 8,000 new access control passes when we switched card technology in a very short space of time, very impressed